DCS

REPUBLIC OF SOUTH AFRICA

DEPARTMENT OF CORRECTIONAL SERVICES

124 WF Nkomo Street (Corner WF Nkomo & Sophie De Bruyn Streets) Poyntons Building (West Block) Pretoria 0001

RFQ: APEX 600S UPS - Bid No: BID/DCS/HO9.2025

Contact Person: Nolwazi Dlamini

Tel: +27 (0) 12 824 0361

Cell: +27 (0) 76 726 1015

Date of Issue:

Closing Date: at 16:30

Budget Cap: R1,000,000 (VAT Inclusive)

RFQ Details and Terms & Conditions

Submission Deadline:

at 16:30

Quote Validity:

Minimum 7 days from submission

Pricing Requirements:

VAT-inclusive, firm prices preferred

Delivery Terms:

Must include delivery to DCS head office

Delivery Address:

Department of Correctional Services
124 WF Nkomo Street (Corner WF Nkomo & Sophie De Bruyn Streets) Poyntons Building (West Block)
Pretoria, 0001

Scope of Work

Project Description:

Appointment of a supplier to supply and deliver APEX 600S UPS units (300 units) to the Department of Correctional Services head office.

Scope Includes:

• Supply of 300 units of APEX 600S UPS (Model: BS8501)
• Delivery to DCS head office at 124 WF Nkomo Street (Corner WF Nkomo & Sophie De Bruyn Streets) Poyntons Building (West Block), Pretoria
• Unpacking and basic setup assistance (if required)
• Provision of user manuals and documentation
• Warranty coverage as specified
• Technical support during warranty period

Deliverables:

• 300 units of APEX 600S UPS in original packaging
• User manuals and technical documentation
• Warranty certificates
• Delivery receipt and installation report (if applicable)
• Compliance certificates

Product Specifications - APEX 600S UPS

Model Number:

BS8501

Quantity Required:

300 Units

Input Voltage:

220-240V

Output Voltage:

240V

Output Capacity:

640VA, 375W

Frequency:

50/60Hz ±1%

Output Connections:

(6) IEC 320 C13

Weight:

5.5KG

Quote Submission

I am submitting a quote

I am unable to quote (please provide reason below)

PART A: Bidder Information

Company Name *

Registration Number *

VAT Number

Tax PIN *

CSD Number *

B-BBEE Level

Contact Information

Contact Person *

Designation

Phone Number *

Cell Number

Email Address *

Fax Number

Physical Address *

Postal Address

Banking Details

Bank Name *

Account Number *

Branch Code *

Account Type *

Pricing Schedule (Firm Prices)

All prices must be VAT-inclusive and firm for the contract duration. Budget cap: R1,000,000 (VAT Inclusive)

Unit Price (R) *

Quantity

Total Price (Excl. VAT) (R)

VAT Amount (15%) (R)

Total Including VAT (R)

Warranty and Delivery Information

Warranty Period *

Delivery Period *

Installation Required?

Yes

Training Required?

Yes

Evaluation Criteria

Please answer the following evaluation questions

SBD 2 - Tax Clearance Certificate Requirements

All bidders must submit a valid SARS Tax Clearance Certificate

Tax Clearance Certificate Number *

I confirm that I have a valid Tax Clearance Certificate and will submit it with this bid *

SBD 4 - Declaration of Interest

Please disclose any potential conflicts of interest

Are you or any person connected with the bidder employed by the state?

Yes

Do you or any person connected with the bidder have a relationship with any person involved in the evaluation and or adjudication of this bid?

Yes

Do you or any person connected with the bidder have any previous business with the state?

Yes

Do you or any person connected with the bidder have ownership in any other enterprise bidding for this contract?

Yes

Technical Compliance

Technical Compliance *

Yes

Additional Information

Additional Comments/Information

Required Documents Upload

Please upload all required supporting documents

Tax Clearance Certificate *

Upload your valid SARS Tax Clearance Certificate